KI-note and VoicePen are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. KI-note: Austrian AI transcription and meeting-minutes tool with European data processing, speaker labels, and Word/PDF export. VoicePen: Apple-native AI app that records and transcribes meetings, lectures, and voice memos, then turns them into summaries and rewritten notes. They overlap on ai-meeting-assistants, ai-transcription, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants, ai-transcription workflows, shortlist KI-note when producing gdpr-compliant meeting minutes for austrian and dach organizations matters most, and VoicePen when capturing and summarizing in-person meetings and 1:1 conversations matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
Austrian AI transcription and meeting-minutes tool with European data processing, speaker labels, and Word/PDF export.
Apple-native AI app that records and transcribes meetings, lectures, and voice memos, then turns them into summaries and rewritten notes.
KI-note is a free tier with paid upgrades (freemium); VoicePen is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | KI-note | VoicePen |
|---|---|---|
| Core capability | Audio-to-text transcription for meetings and interviews | Records and transcribes meetings, lectures, memos, and imported audio/video |
| Standout feature | Automated AI summaries with speaker assignment | AI-generated summaries plus 25+ rewrite and reformatting options |
| Team usage | Canvas-style protocol editing interface | Speaker separation and labeling within transcripts |
| Integrations | Export to PDF and Word, with support for M4A, WAV and MP3 input | Chat-with-your-notes Q&A to extract takeaways and action steps |
| Languages & capture | Data processed in Austria with GDPR-compliant retention controls | Imports from Voice Memos, Zoom recordings, podcasts, YouTube, and files |
| Best-fit workflow | Audio-to-text transcription for meetings and interviews | Multilingual transcription with offline recording and iCloud sync |
KI-note
Choose KI-note if you need producing gdpr-compliant meeting minutes for austrian and dach organizations — strengths include european, austria-based processing with a gdpr-compliant focus.
VoicePen
Choose VoicePen if you need capturing and summarizing in-person meetings and 1:1 conversations — strengths include native across iphone, ipad, apple watch, and mac with icloud sync.
KI-note
VoicePen
It depends on your workflow. KI-note is strong for producing gdpr-compliant meeting minutes for austrian and dach organizations, while VoicePen is strong for capturing and summarizing in-person meetings and 1:1 conversations. Both transcribe and summarize meetings.
KI-note is a free tier with paid upgrades and VoicePen is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.