KI-note and Shadow are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. KI-note: Austrian AI transcription and meeting-minutes tool with European data processing, speaker labels, and Word/PDF export. Shadow: A bot-free, Mac-based AI meeting assistant that transcribes and summarizes calls locally without joining as a participant. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
For ai-meeting-assistants workflows, shortlist KI-note when producing gdpr-compliant meeting minutes for austrian and dach organizations matters most, and Shadow when capturing notes and summaries across multiple conferencing platforms without a bot joining matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
KI-note is a free tier with paid upgrades (freemium); Shadow is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
Audio-to-text transcription for meetings and interviews
Bot-free capture that records system audio without joining the meeting as a participant
Standout feature
Automated AI summaries with speaker assignment
On-device (local) transcription on macOS
Team usage
Canvas-style protocol editing interface
Speaker identification during transcription
Integrations
Export to PDF and Word, with support for M4A, WAV and MP3 input
Captures on-screen content in addition to spoken audio
Languages & capture
Data processed in Austria with GDPR-compliant retention controls
Customizable prompts/Skills to generate notes, summaries, and emails
Best-fit workflow
Audio-to-text transcription for meetings and interviews
Webhook integration to connect outputs to other tools
Best for
KI-note
Choose KI-note if you need producing gdpr-compliant meeting minutes for austrian and dach organizations — strengths include european, austria-based processing with a gdpr-compliant focus.
Shadow
Choose Shadow if you need capturing notes and summaries across multiple conferencing platforms without a bot joining — strengths include does not add a visible bot to meetings.
Pros & cons
KI-note
+ European, Austria-based processing with a GDPR-compliant focus
+ Editable protocol output plus standard document export formats
- Upload-based transcription rather than a live meeting bot
Shadow
+ Does not add a visible bot to meetings
+ Local transcription keeps core audio processing on the device
- Available for macOS only
FAQ
Is KI-note or Shadow better for AI meeting notes?
It depends on your workflow. KI-note is strong for producing gdpr-compliant meeting minutes for austrian and dach organizations, while Shadow is strong for capturing notes and summaries across multiple conferencing platforms without a bot joining. Both transcribe and summarize meetings.
How do KI-note and Shadow compare on price?
KI-note is a free tier with paid upgrades and Shadow is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Can I use both KI-note and Shadow?
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.