HubSpot Meeting Notetaker and VoicePen are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. HubSpot Meeting Notetaker: HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM. VoicePen: Apple-native AI app that records and transcribes meetings, lectures, and voice memos, then turns them into summaries and rewritten notes. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist HubSpot Meeting Notetaker when automatically logging sales call recordings and summaries to hubspot deals matters most, and VoicePen when capturing and summarizing in-person meetings and 1:1 conversations matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM.
Apple-native AI app that records and transcribes meetings, lectures, and voice memos, then turns them into summaries and rewritten notes.
HubSpot Meeting Notetaker is a free tier with paid upgrades (freemium); VoicePen is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | HubSpot Meeting Notetaker | VoicePen |
|---|---|---|
| Core capability | Auto-joins meetings on Google Meet, Microsoft Teams, and Zoom | Records and transcribes meetings, lectures, memos, and imported audio/video |
| Standout feature | Video recording, transcript, and AI summary of each call | AI-generated summaries plus 25+ rewrite and reformatting options |
| Team usage | Automatic language detection for transcription | Speaker separation and labeling within transcripts |
| Integrations | Suggested next steps after the meeting | Chat-with-your-notes Q&A to extract takeaways and action steps |
| Languages & capture | Creates a call object logged to the relevant CRM contact, company, or deal | Imports from Voice Memos, Zoom recordings, podcasts, YouTube, and files |
| Best-fit workflow | Joins meetings booked through connected calendars and scheduling pages | Multilingual transcription with offline recording and iCloud sync |
HubSpot Meeting Notetaker
Choose HubSpot Meeting Notetaker if you need automatically logging sales call recordings and summaries to hubspot deals — strengths include logs recordings, transcripts, and summaries straight onto crm records.
VoicePen
Choose VoicePen if you need capturing and summarizing in-person meetings and 1:1 conversations — strengths include native across iphone, ipad, apple watch, and mac with icloud sync.
HubSpot Meeting Notetaker
VoicePen
It depends on your workflow. HubSpot Meeting Notetaker is strong for automatically logging sales call recordings and summaries to hubspot deals, while VoicePen is strong for capturing and summarizing in-person meetings and 1:1 conversations. Both transcribe and summarize meetings.
HubSpot Meeting Notetaker is a free tier with paid upgrades and VoicePen is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.