HubSpot Meeting Notetaker and VoicePen are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. HubSpot Meeting Notetaker: HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM. VoicePen: Apple-native AI app that records and transcribes meetings, lectures, and voice memos, then turns them into summaries and rewritten notes. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
For ai-meeting-assistants workflows, shortlist HubSpot Meeting Notetaker when automatically logging sales call recordings and summaries to hubspot deals matters most, and VoicePen when capturing and summarizing in-person meetings and 1:1 conversations matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM.
Auto-joins meetings on Google Meet, Microsoft Teams, and ZoomAutomatic language detection for transcriptionCreates a call object logged to the relevant CRM contact, company, or deal
Apple-native AI app that records and transcribes meetings, lectures, and voice memos, then turns them into summaries and rewritten notes.
AI-generated summaries plus 25+ rewrite and reformatting optionsChat-with-your-notes Q&A to extract takeaways and action stepsImports from Voice Memos, Zoom recordings, podcasts, YouTube, and files
HubSpot Meeting Notetaker is a free tier with paid upgrades (freemium); VoicePen is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
Auto-joins meetings on Google Meet, Microsoft Teams, and Zoom
Records and transcribes meetings, lectures, memos, and imported audio/video
Standout feature
Video recording, transcript, and AI summary of each call
AI-generated summaries plus 25+ rewrite and reformatting options
Team usage
Automatic language detection for transcription
Speaker separation and labeling within transcripts
Integrations
Suggested next steps after the meeting
Chat-with-your-notes Q&A to extract takeaways and action steps
Languages & capture
Creates a call object logged to the relevant CRM contact, company, or deal
Imports from Voice Memos, Zoom recordings, podcasts, YouTube, and files
Best-fit workflow
Joins meetings booked through connected calendars and scheduling pages
Multilingual transcription with offline recording and iCloud sync
Best for
HubSpot Meeting Notetaker
Choose HubSpot Meeting Notetaker if you need automatically logging sales call recordings and summaries to hubspot deals — strengths include logs recordings, transcripts, and summaries straight onto crm records.
VoicePen
Choose VoicePen if you need capturing and summarizing in-person meetings and 1:1 conversations — strengths include native across iphone, ipad, apple watch, and mac with icloud sync.
Pros & cons
HubSpot Meeting Notetaker
+ Logs recordings, transcripts, and summaries straight onto CRM records
+ No separate tool needed for HubSpot customers
- Eligibility rules require meetings to be stored in HubSpot with an external contact
VoicePen
+ Native across iPhone, iPad, Apple Watch, and Mac with iCloud sync
+ Flexible rewrite options for turning raw transcripts into usable formats
- Limited to the Apple ecosystem, with no Android or standalone web app
FAQ
Is HubSpot Meeting Notetaker or VoicePen better for AI meeting notes?
It depends on your workflow. HubSpot Meeting Notetaker is strong for automatically logging sales call recordings and summaries to hubspot deals, while VoicePen is strong for capturing and summarizing in-person meetings and 1:1 conversations. Both transcribe and summarize meetings.
How do HubSpot Meeting Notetaker and VoicePen compare on price?
HubSpot Meeting Notetaker is a free tier with paid upgrades and VoicePen is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Can I use both HubSpot Meeting Notetaker and VoicePen?
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.