HubSpot Meeting Notetaker and Substrata are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. HubSpot Meeting Notetaker: HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM. Substrata: AI sales intelligence platform that analyzes the social and emotional signals behind conversations to help dealmakers read buyer intent. They overlap on ai-meeting-assistants, ai-sales-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants, ai-sales-meeting-assistants workflows, shortlist HubSpot Meeting Notetaker when automatically logging sales call recordings and summaries to hubspot deals matters most, and Substrata when reading buyer intent and sentiment during negotiations matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM.
AI sales intelligence platform that analyzes the social and emotional signals behind conversations to help dealmakers read buyer intent.
HubSpot Meeting Notetaker is a free tier with paid upgrades (freemium); Substrata is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | HubSpot Meeting Notetaker | Substrata |
|---|---|---|
| Core capability | Auto-joins meetings on Google Meet, Microsoft Teams, and Zoom | SoundWave real-time analysis of tone, pace, pauses, and interruptions |
| Standout feature | Video recording, transcript, and AI summary of each call | Behavioral analysis of buyer attitudes, intent, and power dynamics |
| Team usage | Automatic language detection for transcription | Email signal analysis for sentiment and engagement |
| Integrations | Suggested next steps after the meeting | Deal momentum tracking across conversations |
| Languages & capture | Creates a call object logged to the relevant CRM contact, company, or deal | Coaching insights focused on social and emotional cues |
| Best-fit workflow | Joins meetings booked through connected calendars and scheduling pages | SoundWave real-time analysis of tone, pace, pauses, and interruptions |
HubSpot Meeting Notetaker
Choose HubSpot Meeting Notetaker if you need automatically logging sales call recordings and summaries to hubspot deals — strengths include logs recordings, transcripts, and summaries straight onto crm records.
Substrata
Choose Substrata if you need reading buyer intent and sentiment during negotiations — strengths include analyzes social and emotional subtext beyond plain transcription.
HubSpot Meeting Notetaker
Substrata
It depends on your workflow. HubSpot Meeting Notetaker is strong for automatically logging sales call recordings and summaries to hubspot deals, while Substrata is strong for reading buyer intent and sentiment during negotiations. Both transcribe and summarize meetings.
HubSpot Meeting Notetaker is a free tier with paid upgrades and Substrata is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.