HubSpot Meeting Notetaker and ScreenApp are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. HubSpot Meeting Notetaker: HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM. ScreenApp: AI screen and meeting recorder that captures video and audio, then transcribes and summarizes the content automatically. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
For ai-meeting-assistants workflows, shortlist HubSpot Meeting Notetaker when automatically logging sales call recordings and summaries to hubspot deals matters most, and ScreenApp when recording and transcribing webinars matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM.
Auto-joins meetings on Google Meet, Microsoft Teams, and ZoomAutomatic language detection for transcriptionCreates a call object logged to the relevant CRM contact, company, or deal
HubSpot Meeting Notetaker is a free tier with paid upgrades (freemium); ScreenApp is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
Auto-joins meetings on Google Meet, Microsoft Teams, and Zoom
Screen and meeting recording
Standout feature
Video recording, transcript, and AI summary of each call
Automatic transcription
Team usage
Automatic language detection for transcription
AI summaries and notes
Integrations
Suggested next steps after the meeting
Searchable recordings
Languages & capture
Creates a call object logged to the relevant CRM contact, company, or deal
Sharing and export
Best-fit workflow
Joins meetings booked through connected calendars and scheduling pages
Screen and meeting recording
Best for
HubSpot Meeting Notetaker
Choose HubSpot Meeting Notetaker if you need automatically logging sales call recordings and summaries to hubspot deals — strengths include logs recordings, transcripts, and summaries straight onto crm records.
ScreenApp
Choose ScreenApp if you need recording and transcribing webinars — strengths include flexible recording beyond meetings.
Pros & cons
HubSpot Meeting Notetaker
+ Logs recordings, transcripts, and summaries straight onto CRM records
+ No separate tool needed for HubSpot customers
- Eligibility rules require meetings to be stored in HubSpot with an external contact
ScreenApp
+ Flexible recording beyond meetings
+ Turns any recording into searchable notes
- Broad scope rather than meeting-specialized
FAQ
Is HubSpot Meeting Notetaker or ScreenApp better for AI meeting notes?
It depends on your workflow. HubSpot Meeting Notetaker is strong for automatically logging sales call recordings and summaries to hubspot deals, while ScreenApp is strong for recording and transcribing webinars. Both transcribe and summarize meetings.
How do HubSpot Meeting Notetaker and ScreenApp compare on price?
HubSpot Meeting Notetaker is a free tier with paid upgrades and ScreenApp is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Can I use both HubSpot Meeting Notetaker and ScreenApp?
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.