HubSpot Meeting Notetaker and Proactor AI are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. HubSpot Meeting Notetaker: HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM. Proactor AI: AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist HubSpot Meeting Notetaker when automatically logging sales call recordings and summaries to hubspot deals matters most, and Proactor AI when capturing meetings and immediately generating assignable follow-up tasks matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM.
AI note-taking app that records conversations, transcribes in real time, and turns meetings into structured notes and tasks.
HubSpot Meeting Notetaker is a free tier with paid upgrades (freemium); Proactor AI is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | HubSpot Meeting Notetaker | Proactor AI |
|---|---|---|
| Core capability | Auto-joins meetings on Google Meet, Microsoft Teams, and Zoom | Real-time speech-to-text transcription |
| Standout feature | Video recording, transcript, and AI summary of each call | AI summaries, key insights, and in-conversation suggestions |
| Team usage | Automatic language detection for transcription | Automatic action items with assigned owners and due dates |
| Integrations | Suggested next steps after the meeting | Notes organized by speaker and topic |
| Languages & capture | Creates a call object logged to the relevant CRM contact, company, or deal | Cross-session context retention |
| Best-fit workflow | Joins meetings booked through connected calendars and scheduling pages | Export to PDF, Word, Markdown, and TXT |
HubSpot Meeting Notetaker
Choose HubSpot Meeting Notetaker if you need automatically logging sales call recordings and summaries to hubspot deals — strengths include logs recordings, transcripts, and summaries straight onto crm records.
Proactor AI
Choose Proactor AI if you need capturing meetings and immediately generating assignable follow-up tasks — strengths include converts conversations directly into trackable tasks with owners and due dates.
HubSpot Meeting Notetaker
Proactor AI
It depends on your workflow. HubSpot Meeting Notetaker is strong for automatically logging sales call recordings and summaries to hubspot deals, while Proactor AI is strong for capturing meetings and immediately generating assignable follow-up tasks. Both transcribe and summarize meetings.
HubSpot Meeting Notetaker is a free tier with paid upgrades and Proactor AI is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.