HubSpot Meeting Notetaker and OpenTranscribe are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. HubSpot Meeting Notetaker: HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM. OpenTranscribe: Self-hosted, containerized web app for transcribing and analyzing audio/video with WhisperX, speaker diarization, search, and collaboration. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist HubSpot Meeting Notetaker when automatically logging sales call recordings and summaries to hubspot deals matters most, and OpenTranscribe when teams self-hosting a searchable archive of transcribed meeting and media recordings matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM.
Self-hosted, containerized web app for transcribing and analyzing audio/video with WhisperX, speaker diarization, search, and collaboration.
HubSpot Meeting Notetaker is a free tier with paid upgrades (freemium); OpenTranscribe is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | HubSpot Meeting Notetaker | OpenTranscribe |
|---|---|---|
| Core capability | Auto-joins meetings on Google Meet, Microsoft Teams, and Zoom | WhisperX transcription with large-v3-turbo and 100+ language support |
| Standout feature | Video recording, transcript, and AI summary of each call | Automatic speaker diarization via PyAnnote v4 with overlap detection |
| Team usage | Automatic language detection for transcription | Full-text search and filtering powered by OpenSearch |
| Integrations | Suggested next steps after the meeting | AI summarization, topic extraction, and content analysis via multiple LLM providers |
| Languages & capture | Creates a call object logged to the relevant CRM contact, company, or deal | Time-stamped comments for collaboration and annotation |
| Best-fit workflow | Joins meetings booked through connected calendars and scheduling pages | Auto-import from local folders, S3, and SMB shares |
HubSpot Meeting Notetaker
Choose HubSpot Meeting Notetaker if you need automatically logging sales call recordings and summaries to hubspot deals — strengths include logs recordings, transcripts, and summaries straight onto crm records.
OpenTranscribe
Choose OpenTranscribe if you need teams self-hosting a searchable archive of transcribed meeting and media recordings — strengths include fully self-hosted web app with a complete transcription-and-analysis stack.
HubSpot Meeting Notetaker
OpenTranscribe
It depends on your workflow. HubSpot Meeting Notetaker is strong for automatically logging sales call recordings and summaries to hubspot deals, while OpenTranscribe is strong for teams self-hosting a searchable archive of transcribed meeting and media recordings. Both transcribe and summarize meetings.
HubSpot Meeting Notetaker is a free tier with paid upgrades and OpenTranscribe is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.