HubSpot Meeting Notetaker and Mina are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. HubSpot Meeting Notetaker: HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM. Mina: An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
For ai-meeting-assistants workflows, shortlist HubSpot Meeting Notetaker when automatically logging sales call recordings and summaries to hubspot deals matters most, and Mina when providing live discovery support and updating the crm during sales calls matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM.
Auto-joins meetings on Google Meet, Microsoft Teams, and ZoomAutomatic language detection for transcriptionCreates a call object logged to the relevant CRM contact, company, or deal
An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation.
Cross-meeting memory and configurable assistant rolesIntegrations with Slack, HubSpot, Salesforce, Jira, Notion, Linear, and GitHubJoins Google Meet, Zoom, and Teams as an active participant
HubSpot Meeting Notetaker is a free tier with paid upgrades (freemium); Mina is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
Auto-joins meetings on Google Meet, Microsoft Teams, and Zoom
Joins Google Meet, Zoom, and Teams as an active participant
Standout feature
Video recording, transcript, and AI summary of each call
Reactive (wake-phrase) and proactive (always-on) operating modes
Team usage
Automatic language detection for transcription
Live generation of summaries, proposals, action items, and follow-ups
Integrations
Suggested next steps after the meeting
Real-time CRM and workflow updates to connected tools
Languages & capture
Creates a call object logged to the relevant CRM contact, company, or deal
Cross-meeting memory and configurable assistant roles
Best-fit workflow
Joins meetings booked through connected calendars and scheduling pages
Integrations with Slack, HubSpot, Salesforce, Jira, Notion, Linear, and GitHub
Best for
HubSpot Meeting Notetaker
Choose HubSpot Meeting Notetaker if you need automatically logging sales call recordings and summaries to hubspot deals — strengths include logs recordings, transcripts, and summaries straight onto crm records.
Mina
Choose Mina if you need providing live discovery support and updating the crm during sales calls — strengths include acts during the meeting rather than only producing notes afterward.
Pros & cons
HubSpot Meeting Notetaker
+ Logs recordings, transcripts, and summaries straight onto CRM records
+ No separate tool needed for HubSpot customers
- Eligibility rules require meetings to be stored in HubSpot with an external contact
Mina
+ Acts during the meeting rather than only producing notes afterward
+ Wide range of integrations for CRM and project-tool updates
- Joins as a visible participant, so it is not a bot-free or stealth option
FAQ
Is HubSpot Meeting Notetaker or Mina better for AI meeting notes?
It depends on your workflow. HubSpot Meeting Notetaker is strong for automatically logging sales call recordings and summaries to hubspot deals, while Mina is strong for providing live discovery support and updating the crm during sales calls. Both transcribe and summarize meetings.
How do HubSpot Meeting Notetaker and Mina compare on price?
HubSpot Meeting Notetaker is a free tier with paid upgrades and Mina is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Can I use both HubSpot Meeting Notetaker and Mina?
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.
HubSpot Meeting Notetaker vs Mina: Pricing, Features & Recommendation | Hosiqo