HubSpot Meeting Notetaker and Mina are both AI meeting assistants for recording, transcription, and summaries, compared here on pricing, features, and workflow fit. HubSpot Meeting Notetaker: HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM. Mina: An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation. They overlap on ai-meeting-assistants, so the right pick depends on team size, budget, and which meeting workflows you automate.
How Hosiqo compares and tests toolsFinal recommendation
For ai-meeting-assistants workflows, shortlist HubSpot Meeting Notetaker when automatically logging sales call recordings and summaries to hubspot deals matters most, and Mina when providing live discovery support and updating the crm during sales calls matters most. Both record across Zoom, Google Meet, and Microsoft Teams; trial each on real meetings before committing.
HubSpot's native Meeting Notetaker joins sales and customer calls to record, transcribe, and summarize them, logging everything to the HubSpot CRM.
An AI meeting assistant that joins calls as a participant and can respond, take actions, and update connected tools live during the conversation.
HubSpot Meeting Notetaker is a free tier with paid upgrades (freemium); Mina is a free tier with paid upgrades (freemium). Always confirm current pricing on each vendor's site before buying.
| Feature | HubSpot Meeting Notetaker | Mina |
|---|---|---|
| Core capability | Auto-joins meetings on Google Meet, Microsoft Teams, and Zoom | Joins Google Meet, Zoom, and Teams as an active participant |
| Standout feature | Video recording, transcript, and AI summary of each call | Reactive (wake-phrase) and proactive (always-on) operating modes |
| Team usage | Automatic language detection for transcription | Live generation of summaries, proposals, action items, and follow-ups |
| Integrations | Suggested next steps after the meeting | Real-time CRM and workflow updates to connected tools |
| Languages & capture | Creates a call object logged to the relevant CRM contact, company, or deal | Cross-meeting memory and configurable assistant roles |
| Best-fit workflow | Joins meetings booked through connected calendars and scheduling pages | Integrations with Slack, HubSpot, Salesforce, Jira, Notion, Linear, and GitHub |
HubSpot Meeting Notetaker
Choose HubSpot Meeting Notetaker if you need automatically logging sales call recordings and summaries to hubspot deals — strengths include logs recordings, transcripts, and summaries straight onto crm records.
Mina
Choose Mina if you need providing live discovery support and updating the crm during sales calls — strengths include acts during the meeting rather than only producing notes afterward.
HubSpot Meeting Notetaker
Mina
It depends on your workflow. HubSpot Meeting Notetaker is strong for automatically logging sales call recordings and summaries to hubspot deals, while Mina is strong for providing live discovery support and updating the crm during sales calls. Both transcribe and summarize meetings.
HubSpot Meeting Notetaker is a free tier with paid upgrades and Mina is a free tier with paid upgrades. Check each vendor's pricing page for the latest plans and free-tier limits.
Yes. Many teams run more than one meeting assistant when the workflows are complementary and the budget is justified.